Each year the Constitution and By-Laws Committee reviews the Constitution and By-Laws of the Teratology Society. This year there are four proposed amendments. They are listed below along with their rationale.
Voting members may cast their votes on-line through 12:00 midnight EDT on September 24, 2011.
If you are unable to access the ballot or submit your response, please contact Christy Ours in the business office at email@example.com or 703.438.3104.
Edit Codes: Strikeout = deleted text Underline = added/changed text
Proposed Amendment No. 1:
Constitution Article VI, Section 4, Editorial Office. The Editorial Office for each Section of the Journal shall comprise the Editor, and as applicable the Associate and Section Editors. The Editor for each Part has the final responsibility for selection of manuscripts and preparation for publication for that Part of the Journal. The Editor is expected to submit each manuscript to at least two appropriate reviewers. Upon request from the Editor of that Part, the Section Editor will offer his/her opinion as to whether a selected and reviewed manuscript merits publication in Birth Defects Research. The Book Review Editor, Editor of Teratogen Update, and additional Editors as deemed appropriate, shall be appointed yearly (and shall have duties and responsibilities as assigned by the Editor of each Part with the approval of Council. The Editor of each Part of the Journal shall be a member of the Society and shall be appointed by Council for a period of five years. The term of office shall commence at the beginning of the following calendar year following the appointment. The Editor may succeed himself/herself for another up to two additional five-year terms if appointed by Council. The tenure of the Editor of each Part shall be limited to a total of 1015 years (three terms) and may be terminated by a vote of two-thirds of the Council. If the tenure of the Editor of each Section is to conclude or becomes vacant, a successor shall be identified by a Review and Search Committee. The Review and Search Committee shall be formed early during the last year of the tenure of the current Editor of each Part and consist of five members (including a Past-President, Chairperson and current members of the Publications Committee). The Review and Search Committee shall review the previous performance of the current Editor of each Part, when the incumbent is applying for a second term; or accept nominations for, interview nominees and recommend to Council suitable candidates for an open Editor’s position. Associate and Section Editors are recommended by the Editor with the advice and approval of the Publications Committee. They must be confirmed by the Society at the Annual Business Meeting and shall serve for a nonrenewable six-year term. For the first year only, Associate and Section Editors will serve prior to confirmation by Council. Terms shall be staggered to maintain some continuity of experience. Section Editors and Associate Editors need not be members of the Society, and shall not be members of the Council.
Reason for Change: To extend the tenure of the Editor of each part of the journal.
Proposed Amendment No. 2:
Constitution Article VI - Standing Committees - Section 5: Publications Committee. The Publications Committee shall inform and advise the Council on the finances of Birth Defects Research, shall provide advice on and approve candidates for Section Editors, and Associate Editors proposed by the Section Editors, shall monitor editorial activities of all parts of the Journal, shall review annually all policies (see Bylaws) of Birth Defects Research operation, shall recommend suggested changes in policy to the Council and shall perform other duties as directed by Council. The members of the Publications Committee shall be eight members of the Society appointed by the President. Members of the Publications Committee shall be appointed by the President of the Society. The Publications committee shall consist of eight members except when a past (non-current) member is appointed as the vice chair. In the latter case, the Publications Committee may consist of up to nine appointed members. AD hoc members may be appointed as deemed appropriate by the President to serve only for the year of appointment. The President and the Editor of each part of the Journal shall be ex-officio members with full votes. The Publisher’s representative shall serve as non-voting ex-officio member. Associate and Section Editors may not be appointed as members of the Publication Committee. A quorum shall be one half of the voting members or their alternates previously approved by Council. The appointed members will serve for four years, beginning with staggered terms. A Vice Chair will be selected with input from the current Chair, during the third year of a term. The Vice Chair will then serve as Chair of the Committee during the fourth year of their term. The Chairperson of the Publications Committee will be appointed by Council for a three-year term; this person should be either a current or past Publications Committee member. The Chairperson will continue to serve as a voting member of the Committee for one year following his/her term as Chairperson. The Chairperson cannot succeed himself/herself. During the second year of the Chairperson’s term, a vice chair will be selected to serve as vice chair during the last year of the Chairperson’s term. At the end of the Chairperson’s three year term, the vice chair will become Publications Committee Chairperson for a three year term. This person should be either a current or past Publications Committee member. Terms will begin on the day after the Annual Meeting.
Reason for change: To extend the term of the Chairperson.
Proposed Amendment No. 3:
Constitution - Article VI - Standing Committees - Section 6: Public Affairs Committee. The Public Affairs Committee (PAC) will have four functions: (1) Sponsor a symposium to be presented each year at the Annual Meeting on a subject of current interest to the Society members; (2) Develop informational materials to be used for public education concerning Society activities and other relevant subjects; (3) Recommend individuals with special expertise, either within or outside the Society, when requested by various groups or Federal Agencies; and (4) Respond to specific inquiries from outside groups through the use of subcommittees appointed by the PAC chairperson. Actions taken by these subcommittees will be conducted with the approval of the full Committee and of the Society’s President and/or Council. The Public Affairs Committee will consist of 12 members (or up to 14 members in those years when the former Chairperson and the present Chairperson have been elected from past members of the Committeevice chair is appointed) and will include representation from various interest groups, such as from basic and clinical sciences, industry, and Government. Four new members will be appointed each year by the PAC Chairperson, and each member will serve for three years. Appointment of new members is done in consultation with the Society’s President and with Council approval. The Chairperson of the Public Affairs Committee will be appointed by Council for a three-year term;. During the second year of the Chairperson’s term, a vice chair will be selected to serve as vice chair during the last year of the Chairperson’s term. At the end of the Chairperson’s three year term, the vice chair will become PAC Chairperson for a three year term. tThis person should be either a current or past Public Affairs Committee member. The Chairperson will continue to serve as a member of the Committee for one year following his/her term as Chairperson. The Chairperson cannot succeed himself/herself. AD hoc members may be appointed as deemed appropriate by the President to serve only for the year of appointment.
Reason for change: To modify the structure to include the appointment of a vice chair.
Proposed Amendment No. 4:
Constitution - Article VI - Standing Committees - Section 10: Web Site Committee. The Web Site Committee shall be responsible for development of policy governing the Teratology Society Web site as well as for oversight of the Web site’s content and implementation. The Committee shall report at least annually to Council regarding the current status of the Web site and make recommendations to Council regarding enhancements in the Web site’s content, supporting technology and policies. The Committee shall be composed of six regular members, two members per year appointed by the President and serving a term of three years, as well as one student/postdoc member, appointed by the President and serving a one-year term. During the second year of a term, a member may be appointed as the Vice-Chair and then will become the Chair of the Committee in the subsequent year. The Committee shall comprise a Chairperson and 4 other members appointed, beginning with staggered terms, by the President and approved by Council. Each member shall serve a five-year term, with one new member appointed each year. Ad hoc members may be appointed as deemed appropriate by the President to serve only for the year of appointment.
Reason for change: To shorten the term of service and increase the number of annual appointments.